Gray Duck Art would love to partner with you for a paint your own pet event! Below are some details of how things generally go, but we are flexible and can customize an event for you! Paint your pet classes are all SELF-RAN, meaning we ship you all of the supplies and you run with it. Our events include a kit for every participant that is labeled with their name. Kits come with a custom drawn paint by number, a full set of customized paints, brushes, table cloths, and directions for each painter. We would compare it to each person receiving a coloring book page and a box of crayons. No instruction needed, super easy and mindless.
Cost for the event is $75 per participant
Public events (breweries and other venues):
Step one: Typically booking a date with us at least six weeks out is ideal for a few reasons. 1- you need time to get the word out! 2- We require all registrations and photos to be submitted by three weeks prior to the event, so we lose out on 3 weeks of marketing time right from the get go. Gray Duck Art would love to collaborate with you to find a time and date that works best for your staff, and our artists who draw every kit and ship them to you! We will need to know how many painters you would like to cap the event at. Typically painters need about 1.5-2 drinking spaces for painting, so if a table normally seats 6 for drinking and hanging out, we would recommend that you only have 3-4 painters at that table. 8ft banquet rectangle tables usually fit 3-4 painters at it for reference.
Step two: Once there is a date and time arranged, Gray Duck Art will set up an Eventbrite link and Facebook event page (and of course add you as the co-host) to kick off the marketing of the event. We typically like to set up the events six or more weeks prior to the event. Along with registration links, we will also email you a poster ( that you can print out) and plenty of images you can use for marketing!
Step three: Marketing, ticket sales, photo collection, and kit making! After the event has been set up online, sales will be open until 21 days prior to the event. Alll of our kits are hand drawn and shipped right to you, so we need a little buffer of time prior to the event to get everything ready. Photo submission directions are located in the event description of every event, so our two-part registration system should be pretty seamless. Gray Duck Art will work on kits as photos come in to us. We will wait to ship everything at once, so you can let us tackle the organization of everyones’ tickets, photos, and kits.
Step four: Class registrations will close and Gray Duck Art will finalized all painters’ photos and send out any reminders as necessary. If we cannot get ahold of a painter or a painter does not get in their photos in time, we will offer to ship their kit right to their home or offer them a refund. This happens, but is very rare. Once photos are finalized, we will send out a class confirmation email confirming everyone’s pets, time, place, and we will include this video of extra tips and tricks so painters feel super confident when they begin painting.
Step five: Your venue/home will receive all of the kits packaged and labeled in the mail a few days prior to the event. If you would like us to ship them somewhere other than the location on the Eventbrite page, please let us know! Each painter will receive a kit with brushes, paints, a canvas, and a tablecloth to protect the tables at your space. We will email you a class list that you can cross reference all of the kits with, just to double check that all kits have been received.
Step six: Set up the day of the event - You will need to provide: tables, chairs, paper towels, and water cups for people to rinse their brushes. Water cups for painting work best if they are disposable.
Step seven: Painters arrive! As painters come in, they will need to find their kit, a cup for water, and some paper towels. There is no instruction or supervision needed for these events after people have their supplies, so it's essentially a custom coloring book that people are able to paint.
Step eight: Painting/drinking/eating/chatting time! Our painting kits will take people anywhere between two and five hours to paint. Typically painters enjoy painting for a few hours at your venue, and then enjoy finishing their kits at home another day because it can be a lot to tackle in one sitting. There is also a good chunk of painters that will power through and finish their entire canvas at the event. Their paints are good for a handful of months, so there is plenty of time to finish their kits.
Step nine: The only painting clean up that is necessary is dumping and throwing away the disposable water cups of paint water. Paint is water soluble, so paint water can be dumped down the drain. Table cloths are included in each kit, but if paint happens to get on a table or surface, any cleaning spray, or water will clean it up!
Private events (closed to a certain group of people):
We are happy to customize any event logistics for your specific group, but typically we can use all of the public event logistics above for private events with a few changes below:
Private Eventbrite page: If you have a private group of people, but do not know exactly who will attend (for example, inviting every member of a company or church), we can set up an Eventbrite page that is set to private, meaning only people that have your specific link can register. If your event is set to private, it will not show up on our master event list. All steps can be followed above, however we will NOT set up a Facebook event to make sure it stays as private as you would like.
Private event with no registration link needed: If you have a private group of pet painters and know exactly who will attend, we are happy to send out an email to those folks requesting their photos/background colors, and then send you an invoice when we approach the event. This works great for small company parties. We can typically book these events a little less far out because there is minimal or no marketing time needed and no need for registration links or facebook event pages to be set up. We just need the list of attendee emails if you would like us to collect photos. If you would like to organize everyone’s photos and background colors, we do not need a list of emails.
Non-pet painters: Usually with private events, there are requests for non-pet paint by numbers. YES! We can customize other types of paint by numbers. People have done their favorite flowers, sunset, grandkids, stuffed animal, etc. in the past. If someone doesn’t have a pet in your group, we can work off of a different picture they may want to paint. If they choose to do a human, we will use a black and white color scheme. We have a specific page dedicated to human paint by numbers.
Want to set something up? Shoot an email or call to Maddy at maddy@grayduckart.com or 952-250-5253.